Track Grant Expenses and Spend-down From Award to Closeout
Track expenses against each grant’s budget and see how spending is progressing over its award period. Keep your team informed and spot under or overspending while there’s still time to adjust.
✅ Founded and led by a Nonprofit Grants Director
✅ Fast, full-service data migration from your spreadsheets or tools
✅ Friendly, real humans to help you
Track Grant Expenses and Spend-down From Award to Closeout
Track expenses against each grant’s budget and see how spending is progressing over its award period. Keep your team informed and spot under or overspending while there’s still time to adjust.
✅ Founded and led by a Nonprofit Grants Director
✅ Fast, full-service data migration from your spreadsheets or tools
✅ Friendly, real humans to help you
Trusted by nonprofits, educational organizations, consultants, and more
Trusted by nonprofits, educational organizations, consultants, and more
See How Spending Is Progressing on Every Grant
See each grant’s award amount, spending to date, and remaining balance, along with its end date. Know whether spending is keeping pace so you can plan ahead and catch underspending before the award period ends.
- Spenddown at a glance: See how much of each award has been spent and how much remains.
- Spending pace: Get a heads-up when a grant is falling behind as its end date approaches.
- Plan your next step: Give program and finance staff the same picture of the funds and time available.
Keep Every Expense Connected to the Right Grant
Bring expenses in from finance or add them as they come in. Assign each cost to its grant and budget category, including shared costs, so you can see where the money went without piecing together separate spreadsheets.
- Import from finance: Bring in your finance team’s spreadsheet instead of re-entering expenses.
- Allocate shared costs: Assign an expense to one grant or split it across several.
- Compare by budget line: Track personnel, supplies, travel, and other costs against their budgets, with notices when a line is close to going over.
Turn Your Spending Records Into Grant Reporting to Funders
When a funder asks how the award was used, start with the expenses and budget already on the grant. Bring those financial figures together with your outcomes to prepare a report that explains both the spending and the work it supported.
- Financial section ready to review: Find budgeted, spent, and remaining amounts without rebuilding the figures in another spreadsheet.
- Spending and outcomes together: Keep the financial picture alongside the results you need to report.
- Leadership updates: Use the same records to explain grant spending in board and finance meetings.
Your Whole Team up and running in minutes
1
Add a grant
You can add a grant to get started. We do full grant imports and migrations from your spreadsheet or any other tool!
2
Invite your team
Add Development, Execs, Finance. Assign to tasks. Everyone gets their own dashboard.
3
Connect together
Automated reminders go to the right person. Everyone knows what they own. Nothing falls through.
Everything a grant and development team needs
Grant Proposals
Track grant requests from LOI to award. View status, user, program, funder.
Grant Reports
Your post-award reporting, compliance, deadlines, and expected outcomes.
Grant Research
Find funders and grants in our extensive datasbase of private, corporate, and community foundations.
Funders
Track cultivation and outreach activities, guidelines, full grants history.
Reporting & Insights
Create reports on your grants for board meetings, leadership, grants, and finance.
Daily Dashboard
Upcoming deadlines, pending proposals, your to-do list at a glance.
Automated Reminders
Automated email reminders for your deadlines, custom to you.
Task management
Your to-do list for grants, grant reports, or funders. Assign to teammates.
Document Storage
Store documents such as LOIs, grant applications, award letters, and reports.
Client Management
For consultants, you can manage every client's grants in one workspace.
White-Glove Data Migration
Quick, full-service data migration and import from our team
Secure by Default
Aligned with established security frameworks and built on enterprise-grade architecture.
Grant Frog is your all-in-one grants management software.
Track Every Grant. Hit Every Deadline. Work With Your Team. Discover More Grants.
✅ Founded by a Nonprofit Fundraising and Grant Professional
What Others Say
Great Grants Management Tool
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My team and I have had a great experience working with the Grant Frog team. They are always timely in responding to our questions and in their willingness to make adaptations to enhance our user experience. Grant Frog is a functional and affordable grants management tool that allows our grants team to track and stay on top of deadlines. It is easy to use and navigate. I would highly recommend.
Liz, AVP of Development
Large Multi-State Nonprofit Organization
So easy to use!
⭐⭐⭐⭐⭐
I have to tell you, I really like your product! It is so easy to use and provides so much information at a glance!
Colleen Motley
National Nonprofit Organization
In love with Grant Frog
⭐⭐⭐⭐⭐
After testing a couple of other grant management systems, I found that Grant Frog is perfect for my needs. It is easy to use, and the dashboard offers a lot of information at a quick glance. I also love the email notifications. I now have a system that works perfectly for me.
Sheena Weller
Weller Grant Services
Manage Grants for Your Organization and Discover Grant Funders
Track grant deadlines, manage grant reports, collaborate with your team, and discover 200,000+ funders
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