GrantStation is a grant research database and training membership that helps you find funders and build grant-seeking skills. Grant Frog is a full grants management platform: grant research to help you find foundations, then full grants lifecycle management for grants, grant reports, deadlines, and funder relationships with your whole team in one system.
In this article, we'll show you the differences in Grant Frog and GrantStation.
The Short Answer: Should You Choose Grant Frog or GrantStation?
GrantStation fits grant seekers whose main need is funder research across U.S., Canadian, and international sources, plus a library of grant-seeking courses and webinars, for $199/year.
Grant Frog fits nonprofits, colleges, universities, and school districts whose grants teams need to find foundations and manage grant deadlines, grant reports, team collaboration, funder relationships, and AI-assisted drafting in one shared system, with plans starting at $199/month. Some organizations keep a research subscription and use Grant Frog as the system of record for the grants program.
Find funders and manage your entire grants program in one place with Grant Frog
Track every grant, report, and deadline with your whole team.
Grant Frog vs. GrantStation: Feature Comparison
| Feature | Grant Frog | GrantStation |
|---|---|---|
| Platform type | Full grants management platform | Grant research database and education membership |
| Grants management | Every grant tracked with status, owner, deadlines, documents, and assigned tasks | Not offered |
| Grant reporting and compliance management | Interim and final reports tracked for every award, with reminders at 30, 14, 7, and 3 days | Not offered |
| AI grant writing | Lily AI drafts proposal sections from your own approved content | AI Proposal Reviewer evaluates an uploaded proposal |
| Grant content library | Grant Content Library of your organization's reusable, approved narratives connected to Lily AI | Proposal templates and award-winning proposal examples |
| Funder research | Funder Intelligence: 200,000+ private, corporate, and community foundations from IRS 990s, with giving history, average award, and past grantees | 150,000+ funder records and 15,000+ curated grants |
| Funder types | U.S. private, corporate, and community foundations | U.S., Canadian, and international funders |
| Leadership and board reporting | Grant activity reports on revenue secured, pipeline, and pending grants | Not offered |
| Team collaboration | Assigned tasks and email reminders across development, programs, finance, and leadership | Not offered |
| Education and training | Free guides, grant tools, and support from grants professionals | Extensive education library: live and recorded webinars and on-demand courses |
| Onboarding | White-glove data migration from spreadsheets or another system | Self-serve membership |
| Starting price | $199/month | $199/year |
What Is GrantStation?
GrantStation is an online grant research and education membership for grant seekers. A one-year membership costs $199/year and includes 150,000+ funder records and 15,000+ curated grants, covering U.S. charitable funders, U.S. federal and state government grants, Canadian funders, and international funders.
Beyond the database, a GrantStation membership includes:
- AI-assisted search, which generates search terms after you describe your work or enter your website
- Strategy tools, including a Grants Calendar, a Decision Matrix for prioritizing leads, and a Grant Diversification Assessment
- The Proposal Reviewer, which uses AI to evaluate an uploaded proposal against the rubric from GrantStation's Winning Grant Proposal Competition
- An Online Learning Academy with live webinars, recorded webinars, and on-demand courses
GrantStation also publishes the State of Grantseeking report, an annual survey of grant seekers. The 2026 edition drew on responses from 1,354 organizations.
What Is Grant Frog?
Grant Frog is a grants management platform for nonprofits and educational institutions that runs the entire grants program in one place: finding foundations, tracking proposals and grant reports, managing funder relationships, coordinating the team, and drafting with built-in AI. It was founded by Hannah Wiginton, a nonprofit grants director and fundraiser for 15 years.
What a grants team works in day to day:
- Funder Intelligence: 200,000+ private, corporate, and community foundations sourced from IRS 990s, showing total grants given, average grant amount, and who was funded. Save a foundation straight into your funder list.
- Grant and grant report management: every proposal and every post-award report tracked with an owner, a status, and a due date, with automated email reminders at 30, 14, 7, and 3 days out, so compliance deadlines stay on schedule.
- Leadership reporting: grant activity reports showing revenue secured, the grants pipeline, and pending requests, ready for leadership and board meetings.
- Team collaboration: tasks assigned to development, program, and finance staff, with view access for leadership.
- Lily AI: a grant writing assistant built into the platform that drafts from your organization's own approved language.
- Grant Content Library, document storage, and calendar integration, so boilerplate, attachments, and deadlines sit next to the grants they belong to.
Find funders and manage your entire grants program in one place with Grant Frog
Track every grant, report, and deadline with your whole team.
Why Do Grant Teams Need a Grants Management Platform on Top of Grant Research?
The most common barrier grant professionals report is capacity. In GrantStation's 2026 State of Grantseeking Report, lack of time and/or staff was the most-cited challenge to grantseeking, and it has held that spot every year since the report began in 2012. A grants management platform addresses it directly by tracking deadlines, reports, and tasks for the whole team, so staff hours go to writing proposals and building funder relationships.
The same report found that success rises with volume: organizations submitting one application had a 64.5% award rate, compared with 99.4% for those submitting more than 30. Thirty applications a year means thirty sets of guidelines, deadlines, budgets, and attachments, plus a report for most of the awards that come in.
Here's what a grants program still has to handle after the research step:
- Planning: which funders you'll approach this year, and when. (Here's how to plan a yearly grants calendar.)
- Writing: drafting from approved, current language instead of last year's file.
- Submitting: collecting the budget, letters, and attachments from other departments before the deadline.
- Reporting: delivering interim and final grant reports on a reliable system, with outcomes data from program staff.
- Stewardship: staying in touch with funders between applications so renewals don't start cold.
When grant tracking lives in one person's spreadsheet, the program depends on that person. If they leave in the middle of a reporting cycle, their replacement can spend the first weeks rebuilding a list of which funders are owed which reports.
Hannah's framework for the full cycle is in the 7 essential components of grants management. Research is one of the seven.
Grant Frog vs. GrantStation, Feature by Feature
Funder research
Grant Frog's Funder Intelligence gives grants teams in-depth foundation research that connects directly to the rest of the grants workflow. It covers 200,000+ private, corporate, and community foundations using IRS 990 data. You can filter by name, EIN, city, state, zip, focus area, and keyword, and see each foundation's giving history, average award, and past grantees. When a foundation looks promising, you save it to your funder list, where it becomes the record you use for cultivation, applications, and reports.
GrantStation's database includes 150,000+ funder records and 15,000+ curated grants, with Canadian and international funders alongside U.S. sources. For a wider look at research tools, see our roundup of Foundation Directory alternatives.
Grant and grant report tracking
Grant Frog tracks proposals and post-award grant reports together, each with its own deadlines, owners, and reminders. A multi-year award with interim reports shows every due date in one view, and the person responsible gets an email before each one. Grant report management is part of every full Grant Frog plan, so compliance requirements, outcomes data, and submission dates for each award stay in the same record as the original proposal.
GrantStation's membership centers on funder research, grantseeking strategy, and education.
Team collaboration
Grant Frog is built for several people working the same grants. A grants director can assign the budget to finance, the outcomes narrative to the program director, and a review to the executive director, and each person gets the task and its reminders by email. Leadership can view the pipeline without editing it. Team collaboration in Grant Frog is included on every full plan, with 3 users on Professional and 6 on Premium, plus add-ons.
Grant writing and AI
Grant Frog's Lily AI helps you write a draft; GrantStation's Proposal Reviewer evaluates one you've already written. Lily AI writes from the narratives saved in your Grant Content Library, so what comes back uses your mission, programs, and outcomes. It includes one-click templates for cover letters, executive summaries, and grant titles, and it can tighten text to a word limit.
GrantStation's Proposal Reviewer takes an uploaded Word document or PDF and returns strengths, gaps, and recommendations based on its competition rubric. Members also get proposal templates, tutorials, and examples of award-winning proposals.
Training and education
GrantStation has an extensive education library. Its Online Learning Academy offers live and recorded webinars and on-demand courses for grant professionals building their skills. Grant Frog doesn't sell a course library; it publishes free guides and free grant writing tools, and support comes from people who have run grants programs. For a comparison of training options, see 12 best grant training courses.
Data migration from GrantStation or Spreadsheets + Onboarding Training
Grant Frog's team migrates your existing grants data for you. Your spreadsheets or current system are migrated into Grant Frog during onboarding, so your pipeline, funders, and upcoming report deadlines are in place from the first day. Every plan starts with a 14-day free trial, no credit card required. We offer personal onboarding and training. GrantStation is a self-serve membership: you buy it online and start searching.
Built by a Nonprofit Grants Director for Grants Teams
Grant Frog was founded by Hannah Wiginton, who spent 15 years as a nonprofit grants director and fundraiser. While managing a year-round portfolio of proposals, reports, and funder relationships, she built her own internal grants database when spreadsheets and calendar reminders could no longer keep the program organized. That system helped her organization raise millions of dollars in grant funding, and it became the foundation for Grant Frog.
That practitioner experience shapes the platform. Grant Frog follows the full grants lifecycle, from funder research and annual planning through proposals, post-award reporting, and stewardship, with each stage connected in one record. The company is founder-owned and led by Hannah as CEO and Chris Spagnuolo as CTO and cofounder. The team supporting customers understands grants management from the practitioner's side: compliance deadlines, handoffs between departments, and the reporting that leadership and boards expect.
How Much Do GrantStation and Grant Frog Cost?
GrantStation costs $199/year for a one-year membership or $299 for two years. Grant Frog plans start at $199/month. The two prices cover different scopes. A GrantStation membership pays for funder research and the education library. A Grant Frog plan pays for the full system your team uses to find grants, never miss a deadline, and renew grants: Funder Intelligence, grant and grant report management, Lily AI with the Grant Content Library, team collaboration, and leadership reporting.
Grant Frog's Professional plan is $199/month for 3 users, and the Premium plan is $399/month for 6 users, with add-on users available for larger teams. It's made for nonprofits, colleges, universities, school districts, and multi-department organizations. See Grant Frog pricing for full plan details.
When to Choose Grant Frog vs. GrantStation
Choose Grant Frog if:
- More than one person is involved with grants: development, programs, finance, or leadership
- You manage grant reports and multi-year awards, not only new applications
- You want foundation research, drafting, and tracking in the same system
- Your current tracking lives in spreadsheets, shared drives, and calendar reminders
Choose GrantStation if:
- Your top need is research on Canadian or international funders
- You want an extensive course and webinar library for building grant skills
Use both if your program pursues Canadian or international funding and also needs a shared system for managing every grant. GrantStation surfaces those opportunities, and Grant Frog runs the grants program from application through reporting and renewal.
Frequently Asked Questions About Grant Frog and GrantStation
Is GrantStation a grants management software?
GrantStation is primarily a grant research database and education membership. It includes planning tools such as a Grants Calendar and a Decision Matrix, but its core offering is funder research and training. Teams that need to track proposals, grant reports, tasks, and funder relationships across several staff members generally add a grants management platform.
What is the difference between grant research software and grants management software?
Grant research software helps you find funders and grant opportunities. Grants management software runs everything after that: proposals, deadlines, post-award reports, compliance requirements, funder relationships, and the team tasks behind each grant. A grants management platform like Grant Frog includes funder research as one part of that workflow.
What should a grants management platform include?
A grants management platform should cover the full grants lifecycle: funder research, proposal tracking, grant report and compliance deadlines, a library of reusable grant content, task assignments across departments, and reporting for leadership and boards. Grant Frog includes each of these in one system, along with Lily AI for grant writing.
Is Grant Frog a good GrantStation alternative?
Grant Frog is a strong fit for grants teams that want foundation research and full grants management in one platform. It adds proposal and grant report tracking, team collaboration, leadership reporting, and Lily AI with a Grant Content Library to research on 200,000+ foundations.
Can you use GrantStation and Grant Frog together?
Yes. Some teams use GrantStation for Canadian and international research and its education library, and use Grant Frog to manage the grants they pursue, the reports they owe, and the funders they cultivate.
How hard is it to switch to Grant Frog from spreadsheets or another tool?
Grant Frog's team handles data migration during onboarding, so your grants, funders, and deadlines come over for you. A 14-day free trial lets you test it with your own grants first.
See How Grant Frog Runs Your Whole Grants Program
Book a Grant Frog demo or start your free 14-day trial.
