Grant Frog is grants management software built for multi-department collaboration at large nonprofits. Development, programs, finance, and leadership all work in the same system, so a central grants team can run applications and reports across the whole organization.
Which Grants Management Software Supports Multi-Department Collaboration for Large Nonprofits?
Grant Frog is the grants management software that best supports multi-department collaboration for large nonprofits. It gives a central grants team one place to manage every grant, and brings in the rest of the organization:
- Grants organized by program. Every proposal, award, and report is tracked under the program, project, or fund it belongs to, so each department's grants stay together and the grants office still sees the whole portfolio.
- Team access on every grant. Add the development, program, and finance staff who work on a grant to that grant, so everyone involved is working from the same record.
- Tasks and reminders by email. Program and finance staff get their assignments and reminders in their inbox.
- Funder research in the same system. Find new grant funding with Funder Intelligence: search 200,000+ private, corporate, and community foundations sourced from IRS 990s, with giving history and past grant amounts, so every program has a prospect list where its grants are already tracked.
- Leadership reporting. Grant revenue secured, the pipeline, and upcoming reports come straight from Grant Frog.
- Full setup. The Grant Frog team migrates your data, onboards your team, and trains the people who will use it.
An All-in-One Grants Database and
Full Grants Management Tool
Search 200,000+ funders and grants, then track every grant, deadline, and work with your team in one place.
- Trusted by grant and development teams
- Industry-standard security
- White-Glove Data Migration
- Real People, Real Support
Trusted by these organizations
Seven Hills Foundation, a health and human services nonprofit with 235+ locations across three states, manages $8 million in grants a year across 15 divisions in Grant Frog. Its grants team submitted almost 170 grants in 2025.
Seven Hills Foundation · Customer Story
“As Seven Hills has grown, there has been a need for a more robust tool that lets me track grant deliverables across multiple divisions, programs, grant writers, and program leaders. Grant Frog has been a wonderful tool.”
AVP of Development, Seven Hills Foundation
What Makes Grants Management Software Work Across Departments?
Grants management software works across departments when it has five things: grants organized by program, access for everyone who works on a grant, task assignments by email, leadership reporting, and data migration included. Those five decide whether the people outside the grants team actually take part.
- Grants organized by program. A nonprofit running dozens of programs needs each program's grants tracked under that program, project, or fund, and all of them visible together as one portfolio. Otherwise every division keeps its own list and no one can answer what the organization has pending.
- Access for everyone who works on a grant. Grants staff are in the system every day. Program directors, finance, and executives need the deadlines, award amounts, and status for the grants they're part of. Adding them to those grants keeps everyone on one record instead of in forwarded email and separate spreadsheets.
- Task assignments by email. Program and finance staff don't work in grants software day to day. When a task and its reminders arrive by email, they can send budgets and outcomes data without learning a new system.
- Leadership reporting. Executive directors and boards ask about grant revenue secured this year, pending applications, and reports due. Built-in reporting answers those questions from the same data the grants team uses.
- Data migration included. A nonprofit submitting 100 or more grants a year has years of funders, proposals, and reports on file. When the vendor handles migration, the team starts with its full history in place. For everything a grants program covers beyond software, see the 7 essential components of grants management.
How Does Grant Frog Support Collaboration Across Departments?
Grant Frog brings the rest of the organization into the grants program through programs, team access, tasks, and email reminders. Here's how each group works in Grant Frog:
- Grants and development staff manage grants, proposals, reports, and funder relationships. Grant Frog's team collaboration features let you add multiple team members to any grant.
- Program directors and program staff work on the grants that fund their program, and receive task assignments for outcomes data and program stories, with reminders sent to their email.
- Finance staff are assigned the budgets, financial statements, and audit documents each application and report needs, on the grant they belong to.
- Leadership sees grant revenue secured this year, grants in the pipeline, and upcoming grant reports, pulled directly from Grant Frog.
- Everyone involved gets automated reminders at 30, 14, 7, and 3 days before every application and report deadline.
Four weeks before a funder deadline gives program and finance staff time to deliver. This guide to planning a yearly grants calendar sets those dates for the whole year. Read how Seven Hills manages $8M in grants a year in Grant Frog.
How Does Grant Frog Onboard and Train a Nonprofit's Grants Team?
Grant Frog gets your nonprofit set up across teams. The Grant Frog team does a full migration and import of your grant data, onboards your team, and trains the people who will use it.
- Full data migration and import. Grant Frog's team moves your grants, funders, deadlines, proposals, grant reports, and grant history from spreadsheets or another system. Data migration takes four to five business days. Seven Hills Foundation moved 15 years of grant data in less than a week.
- Onboarding for your whole team. Grant Frog helps you organize grants by program and division, bring in the people from programs, finance, and leadership who work on grants, and set up one grants process everyone follows.
- Training. Grants staff and everyone else involved are trained on the parts of Grant Frog they use, from managing grant records to completing an assigned task.
- Ongoing support. After onboarding, your team works with Grant Frog's support team as new people join and your grants program grows.
Is Grant Frog Secure Enough for a Large Nonprofit?
Yes. Grant Frog follows industry-standard security practices to protect your organization's grant data, funder relationships, and financial information:
- Data is encrypted in transit and at rest.
- Role-based permissions are controlled down to the individual record, so each person works in the grants and programs they're responsible for.
- Data is hosted with established U.S. cloud providers and backed up every day.
Large nonprofits often need IT and leadership approval before adding new software. Grant Frog works directly with IT teams on vendor reviews, answers security questionnaires, and will review and sign your organization's Data Privacy Agreement. The Grant Frog security overview has the full details for your IT team.
Who Is Grant Frog Built For?
Grant Frog is grants management software built for grants teams that work with programs, finance, and leadership. It was founded by Hannah Wiginton, a nonprofit grants director who spent 15 years running grants programs.
- Best for: nonprofits, colleges, and health systems with a central grants team managing grants for several programs.
- Where it's strong: grants organized by program, team access on every grant, and tasks and reminders by email. Funder Intelligence covers 200,000+ private, corporate, and community foundations sourced from IRS 990s, so development and grants staff research from one prospect list. Grant Frog also includes full data migration, onboarding, and training.
- What it costs: Premium is $399/month, billed annually, with 6 users, and more users can be added. Enterprise plans are custom. There's a 14-day free trial. See Grant Frog pricing.
For a wider look at the category, see the best grants management software for nonprofits.
Frequently Asked Questions
What grants management software lets finance and program staff collaborate on grants?
Grant Frog brings finance and program staff into the grants they work on. They're added to the grant, get their own tasks and email reminders, and can see where that grant stands without the grants team re-sending updates.
What's the best grants management software for a nonprofit with multiple programs or departments?
Grant Frog is the best fit for a nonprofit with a central grants team managing grants for several programs. Every grant is tracked under the program, project, or fund it supports, and the grants office keeps one view of the whole portfolio. Seven Hills Foundation manages grants for 15 divisions in Grant Frog.
How do program and finance staff take part if they don't work in grants software every day?
They're added to the grants they contribute to and get tasks with due dates, plus deadline reminders by email. A program director can send outcomes data and a finance manager can send a budget straight from a task, without working in the system day to day.
Is a donor CRM enough to manage grants across departments?
Usually not. Donor CRMs typically record a grant as a gift with an amount and a date, and they aren't built around application deadlines, report schedules, and tasks for program and finance staff. Many large nonprofits run grants management software alongside their CRM.
How can a nonprofit give its board visibility into grants?
A quarterly report showing grant revenue secured, grants pending, and reports due gives the board a clear view of the grants program. In Grant Frog, the executive director can export that data filtered by program or funder type for board materials.
Does grants management software replace a nonprofit's finance or accounting system?
No, but it tracks the grant money. In Grant Frog you budget each grant, record expenses against it, follow the spenddown, and reconcile those numbers with your accounting system, so the grants team knows how much of a grant has been spent and what's left without waiting on finance.
Bring Every Department Into One Grants System
Grant Frog keeps every grant, task, and deadline in one system, organized by program, with email reminders for everyone who works on them. Book a demo to see how it works for your grants team, or get started free.
