If your nonprofit tracks grants in monday.com, you may be wondering whether it can keep up as your grants program grows. The short answer: monday.com can handle a few grants, but it isn't made for grant management. It's generic project software, so your team has to design, update, and maintain the grants system on its own.
Grant Frog is built specifically for grants. It includes full grant and grant report management, Funder Intelligence for finding foundations and grants, and a grant writing platform with Lily AI built in.
The gap widens as your program grows. Reports from several awards start to overlap, and finance and program staff need access. You also have to research new funders. On monday.com, each of those needs means more columns, more automations, more tools around the board, and more maintenance. Your team ends up spending more time working on the tool than working in it on grants.
In this guide, you'll learn:
- What monday.com can and can't do for grant management
- How monday.com and Grant Frog compare on grant reports, deadline reminders, funder research, and grant writing
- When monday.com is still the right fit, and the signs you've outgrown it
- How to migrate your grants from monday.com to Grant Frog in 4–5 business days
Find funders and manage your entire grants program in one place with Grant Frog
Track every grant, report, and deadline with your whole team.
The Short Answer: monday.com vs. Grant Frog for Grant Management
monday.com is a general project management platform that can track grants once your team builds a grants board. Grant Frog is a dedicated grants management platform for nonprofits and educational institutions.
monday.com works for a starter nonprofit with an annual budget of under $250,000 a year and a few grants. Most organizations outgrow it quickly, and keeping it running takes work. Grant Frog handles the full grants program from day one. It includes grant and grant report management, automated deadline reminders, and funder relationship management. Funder Intelligence lets you research 200,000+ private, corporate, and community foundations. For grant writing, you get a full Grant Content Library, grant templates, and Lily AI, which drafts from your organization's own content.
monday.com vs. Grant Frog: Side-by-Side Comparison for Grant Teams
| Grants Management Capability | Grant Frog | monday.com |
|---|---|---|
| What the software is built for | Grants management software made specifically for grants | General project management for any team or department |
| Grant expertise and support | Team led by an experienced nonprofit grants director | No grant expert for support |
| Prospecting for foundations and grants | Funder Intelligence: 200,000+ foundations sourced from IRS 990s | Not included |
| Setup and ongoing maintenance | Grants structure ready on day one, maintained and improved by Grant Frog | Your team designs, updates, and maintains boards, columns, and automations |
| Grant report management | Each report tracked with its own due date, owner, and reminders, tied to its award | Built by hand as extra columns, subitems, or a separate board |
| Grant deadline reminders | Automatic at 30, 14, 7, and 3 days | Automation recipes your team builds, with monthly limits by plan |
| Funder relationship management | Funder profiles with contacts, board members, giving history, and touchpoints | Built by hand as a contacts board |
| Grant writing | Grant Content Library with the Lily AI grant writing assistant | General docs and AI features designed for all departments |
What monday.com Does for Grants, and Where It Falls Short
monday.com can track your grants, but it isn't made for grants. It gives you a flexible board to list opportunities, assign tasks, set due dates, and build a dashboard. monday.com also offers a Grants Management template to start from.
Grant teams run into four gaps:
- Everything is built and maintained by hand. Your team decides the columns, statuses, and reminder rules, then updates them every time the process changes.
- Grant reports need their own setup. Interim and final reports go in extra columns, subitems, or a second board that has to stay in sync.
- There's no foundation research. Every funder on the board was found in another tool and entered by hand.
- There's no grant writing platform. Proposals, boilerplate, and past applications stay in separate documents.
A starter nonprofit can work around these gaps. In a program managing dozens of grants, reports, and funders, someone will usually spend part of every week maintaining the board.
Why Grant Teams Choose a Dedicated Grants Management Platform Over monday.com
A dedicated grants management platform, like Grant Frog, covers the full grants lifecycle in one system, with nothing to build first. Research, proposals, reports, funder relationships, and team collaboration are the 7 essential components of grants management. Grant Frog handles each of them in the areas where monday.com needs a workaround.
Grant Frog Is Made for Grants, So There’s Nothing to Design or Maintain
Grant Frog is ready to run a grants program on day one. The fields you need are built in: funder, amount requested, amount awarded, deadlines, status, grant reports, and the staff member responsible. Those cover the details you should track on every grant.
In monday.com, your team builds that structure and keeps updating it as funders, deadlines, and leadership requests change. The board also depends on whoever built it. When that person leaves, the next grants manager inherits a system someone else designed. In Grant Frog, the structure is part of the product and stays the same through staff changes.
Full Grant and Grant Report Management in One Place
Grant Frog manages every grant and grant report together, from first prospect through final report. Each report has its own due date, owner, and reminders, and it's tied to its award. Whoever writes the report can see what the proposal promised.
The difference matters most on multi-year awards, where one grant can carry several interim reports and a final report. Grant Frog's grant report management keeps each one on schedule. For the process side, see this guide to building a strong grant reporting system.
Funder Intelligence to Find Foundations and Grants for Your Nonprofit
Grant Frog includes Funder Intelligence, a database of 200,000+ private, corporate, and community foundations sourced from IRS 990s. For each foundation, you can see:
- total grants given
- average grant amount
- which organizations it funded
You can filter by city, state, focus area, EIN, and keyword, then save a foundation straight to your funder list.
monday.com doesn't include foundation or grant research. In Grant Frog, a foundation you find this week becomes a funder profile with its giving history, program officers, board members, and your cultivation touchpoints. Learn more about finding funders for your nonprofit with Grant Frog.
Find funders and manage your entire grants program in one place with Grant Frog
Track every grant, report, and deadline with your whole team.
A Complete Grant Writing Platform with Lily AI Built In
Grant Frog includes a complete grant writing platform. Your approved narratives, boilerplate, and program descriptions live in the Grant Content Library. Lily AI, Grant Frog's grant writing assistant, drafts from that content, with prebuilt prompts for cover letters, executive summaries, and grant titles.
monday.com offers docs and general AI features built for every department. A grant-specific library and set of prompts would be one more thing for your team to build there. If you're starting a library from scratch, here's how to create a grant content library.
Automatic Grant Deadline Reminders Without Building Automations
Grant Frog sends automatic reminders 30, 14, 7, and 3 days before grant and report deadlines, and syncs those deadlines to your calendar. There's nothing to configure.
In monday.com, reminders are automation recipes someone builds on each board, and each monday.com plan limits how many automation actions run per month.
One System for Your Grants Team, Finance, Programs, and Leadership
Grant Frog is built for everyone who works on a grant.
- Tasks: You can assign tasks to program staff and finance with email reminders. Each task is tied to the grant or report it belongs to.
- Leadership access: Executive directors and board members can get view-only Collaborator access.
- Board-ready reporting: Reports show leadership how much grant revenue has been secured this year, what's in the pipeline, and which funders you're approaching this quarter.
Full Onboarding, Training, and Data Migration Included
Grant Frog includes full onboarding, training, and white-glove data migration, so your team starts with its own grants already loaded. With monday.com, your team builds the grants board, enters the data, and trains everyone on a system you designed yourselves.
- Data migration: The Grant Frog team moves your grants, grant reports, funders, and contacts into Grant Frog for you. Migrations from monday.com typically take 4–5 business days.
- Onboarding training: Your team learns Grant Frog using your own grants, reports, and funders, so training covers the work already on your calendar.
- Training for new staff: When someone new joins your grants team, they learn a system built for grants instead of a board someone else designed.
Grant Support from an Experienced Grants Director and Team
Every Grant Frog customer gets support from a team that understands grants. The team is led by founder and CEO Hannah Wiginton, who spent 15 years as a nonprofit grants director and fundraiser. Your support includes:
- Email support from people who understand grants. Email the Grant Frog team with questions like how to track a multi-year award, set up grant report reminders, or organize your funder research.
- Priority support on the Premium plan. Grant Frog Premium plan customers get priority support.
monday.com's support team helps with how the monday.com software works. Setting it up for grants is left to your team. Meet the team behind Grant Frog.
When Does monday.com Make Sense for Grant Management?
monday.com makes sense for a starter nonprofit. That means an annual budget of roughly $250,000 or less, a few grants a year, and someone on staff comfortable building boards. monday.com's nonprofit program also offers eligible organizations 10 free seats.
Most nonprofits outgrow that setup quickly. It's time for a full grants management platform when you need a system your entire organization can trust, so grant deadlines are never missed, grant reports are submitted on time, and your team keeps finding new funders and winning grants. Signs you've reached that point:
- You're managing more grants and grant reports than one board can track
- Finance, program staff, and leadership all need to see grant information
- You need to find new foundations to grow grant revenue
- Your team rewrites proposals from old documents every cycle
- Only one person knows how the monday.com board works
- Your board wants grant revenue and pipeline numbers every quarter
To compare other dedicated grants platforms, see our guide to the best grants management software for nonprofits.
How to Migrate Your Grants from monday.com to Grant Frog
Grant Frog migrates your grant data directly from monday.com, typically within 4–5 business days. You export your boards, and the Grant Frog team moves your grants, grant reports, funders, and contacts into Grant Frog. Nobody on your team re-enters anything by hand.
- Export your grant boards from monday.com. On each board, open the three-dot menu at the top right and choose to export to Excel. Include every board with grant information: pipeline, awarded grants, reports, and funders.
- Save the documents you want to keep. Check whether file attachments came through in the export. If they didn't, save award letters, submitted proposals, and past reports.
- Send the files to the Grant Frog team. Add a short note on what your statuses mean, since labels like "LOI sent" or "Pending" vary between organizations. The team maps your columns and handles the import through Grant Frog's white-glove data migration.
- Review your data and train your team. Onboarding training walks your team through Grant Frog with your grants already loaded. From there, you can plan your yearly grants calendar in Grant Frog.
Frequently Asked Questions About monday.com for Grant Management
Can you use monday.com for grant management?
Yes, but you'll run into its limits quickly. monday.com can track a short list of grants once someone builds the board. Grant reports, funder research, and grant writing all need workarounds or separate tools, so most nonprofits outgrow it once they have more than a few grants.
Does monday.com have a grant or foundation database?
No. monday.com is a work management platform and doesn't include foundation or grant listings. Grant Frog includes Funder Intelligence, which covers 200,000+ private, corporate, and community foundations.
What is the best monday.com alternative for grant management?
Grant Frog is a dedicated grants management platform that replaces a monday.com grants board. It combines grant and grant report management, foundation research, and a grant writing platform with Lily AI.
How long does it take to move from monday.com to Grant Frog?
Grant Frog typically migrates monday.com data within 4–5 business days of receiving your board exports. Onboarding training follows, so your team can start working right away.
Can you use monday.com to track grant consulting clients?
Yes, but you won't have funder or grant research, and you'll spend time building and maintaining boards for every client. Grant Frog has built-in client management for grant consultants, so you can track each client's grants, give clients access to their own grants dashboard when needed, and add custom tags for any client-specific tracking. You can also store each client's organizational narratives and write their proposals inside Grant Frog.
Move Your Grants Program from monday.com to Grant Frog in 4–5 Business Days
Get grant and grant report management, Funder Intelligence with 200,000+ foundations, and grant writing with Lily AI in one platform built for grants. Our team migrates your monday.com boards and trains your staff for you.
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