A well-run grants program isn’t just about what grants you apply for. It’s about what grants are active, who you’re cultivating, and what grant and report deadlines are coming up before it sneaks up on you.

Here are the 4 grant insight reports you should be running every month -

1. Grants Submitted and Pending Response

At any given moment, your team should know which grants are out and pending a decision. This includes the date they were submitted, the grant amount requested, and which foundations and funder.

If have to dig through email and spreadsheets to answer those questions, you're wasting precious energy instead of focused on grants.

Grants are too important to only live in someone’s inbox.

(Easy to find in Grant Frog 🐸)

2. Grants and Reports Due in the Next 30 Days

Missed deadlines typically happen because you just forgot 🫠 and didn't have a reminder.

A 30-day window gives your team (mostly) enough runway to:

- Gather financials

- Get program data

- Get the right sign-offs with plenty of room to spare

(And why it's important to have a Grant Content Library! You have the grant info you need ready to go.)

This report should cover both grant deadlines and grant report deadlines. If a funder gave you $25,000 and the final report is due in 28 days, that needs to be at the top of someone’s list right now, not buried in a spreadsheet tab nobody has opened this month.

(You can see this on your main Grant Frog 🐸 dashboard)

3. Foundation Cultivation Tasks Due This Month

Funder relationships don’t maintain themselves and staying in touch between grant cycles is one of the most valuable things Grant and Development team can do.

The connection points that build real funder relationships looks like:

- A thank-you call after an award

- A handwritten note any time

- An email with a program update in the middle of the grant project

These things matter and they tend to get overlooked when you're working on grants and grant reports.

Track cultivation and outreach tasks the same way you track grant deadlines. It moves relationship-building from something you intend to do into something that gets done.

4. Foundations Discovered but Not Yet Approached

Most Grant pros and Development teams have a running list of funders they found, meant to research further, and never circled back to. It's not that it's unimportant, they just got buried under everything urgent.

A monthly review of your "Need to Review" funders helps you:

- Turn a neglected pile into an active grant pipeline

- Keep prospecting from going dormant

- Approach new funders before you need them, which is always the right time

Generate these Reports in 1 Click with Grant Frog

All 4 of these reports exist inside Grant Frog 🐸 in just a couple of clicks.

Grant Frog 🐸 is the all-in-one grants management software helpingnonprofits find and track grants and work with their team.

Try Grant Frog 🐸 for your organization today.